Welcome to the NZRT Wiki Podcast. Today we’re looking at ?? Calendar.

If you’ve ever missed a deadline because someone forgot to tell you about a meeting, or you’ve had to chase a teammate just to find out when a client call is happening, then shared calendaring is exactly what this episode is about. Nextcloud Calendar is the solution NZRT uses to keep the whole team on the same page when it comes to scheduling, events, and time.

So what can Nextcloud Calendar actually do? Let’s walk through the core features. First up, you get shared calendars, which means you can have team-wide, project-specific, or role-based calendars that multiple people can view and contribute to. Next, there are event invitations with RSVP and attendance tracking, so when you send someone a calendar invite, you can actually see whether they’ve accepted, declined, or are still sitting on the fence. You also get recurring events, which are great for things like daily standups, weekly team meetings, or monthly finance reviews where you just set it once and it keeps showing up. Then there’s CalDAV sync, which we’ll talk more about in a moment, colour coding so you can visually tell your calendars apart at a glance, and full time zone support for when you’re working across different regions.

Now let’s look at how NZRT has structured its calendars. There are four main calendars set up. The first is the Team Calendar, owned by xc, with all team members having access. That one is used for company-wide events like public holidays and company announcements. The second is the Sales Calendar, owned by cas, used by the sales team to track client calls and demos. The third is the Finance Calendar, owned by fin, shared with fin and sun, and used for things like payment deadlines and month-end close activities. And the fourth is the HR Calendar, owned by han, shared with han and xc, covering onboarding schedules, performance reviews, and time-off requests. So depending on your role, you’ll likely be a member of one or more of these calendars, each colour coded and kept separate so the right information reaches the right people.

Now, one of the really useful things about Nextcloud Calendar is that it doesn’t just live inside the Nextcloud web interface. You can sync it directly to your phone or your desktop calendar app. There’s a section in the wiki that shows you how to do this, so let me walk you through what it describes. You start by opening your calendar app on iOS or Android, then you add a new account and choose CalDAV or CardDAV as the account type. From there, you enter the server address, which for NZRT is the internal Nextcloud address, then you put in your username and password using your LDAP credentials, the same ones you use to log in to Nextcloud. Once that’s done, your calendar app will automatically sync your events down to your device. So any event added to Nextcloud Calendar by a teammate will show up on your phone, and anything you create on your phone will push back up to Nextcloud. It keeps everything in one place without you having to manually check the web app every morning.

If you’re an Outlook user or you use Apple Calendar on a Mac, the same CalDAV protocol works there too. The process is similar, you point the app at the Nextcloud server using your credentials, and you get two-way sync from that point on.

From a broader NZRT perspective, the calendar isn’t just a standalone scheduling tool. It connects to how the whole organisation operates day to day. If you’re working on a Dolibarr project, you can align your calendar events with project milestones and deadlines. If you’re involved in the WordPress editorial side of things, calendar visibility helps coordinate content publishing schedules. And for the team doing Nextcloud maintenance, having a shared calendar means maintenance windows are visible to everyone before they happen, not after.

For fin and sun in particular, who manage payment schedules and vendor deadlines, the Finance Calendar is a practical tool for making sure nothing slips through the cracks at end of month when things tend to get hectic.

So whether you’re in sales tracking your client calls, in HR managing onboarding timelines, or in finance keeping an eye on payment due dates, Nextcloud Calendar gives your team a single, shared view of what’s happening and when. And with CalDAV sync, that view travels with you on whatever device you prefer to work on.

If you want to dig deeper, the wiki also links out to related notes covering the broader Nextcloud collaboration overview, Contacts, and the combined Email and CalDAV CardDAV integration guide, which is worth a read if you want to get everything connected at once.

That’s it for this episode of the NZRT Wiki Podcast. Thanks for listening.